Desktop app: draft time entries from your activity
Install the Beebole desktop app on macOS, Windows, or Linux and turn what you work on into draft time entries — private until you accept them.
The Beebole desktop app is a companion application for macOS, Windows, and Linux that drafts time entries from what you work on. Activity tracking is opt-in — nothing is watched or recorded until you explicitly turn it on. When tracking is on, the app reads only application names and window titles (never your screen or audio) and keeps them in a local database on your computer. Beebole turns that activity into suggested time entries, and only the entries you accept reach your timesheet.
Your activity is kept only on your computer and deleted after a week. Activity the app cannot match on its own is classified by Beebole’s AI on Beebole-operated servers in your data region, which store nothing of it. Only the resulting suggestions (project or task, and duration) reach your account, and they stay private to you until you accept them.
The links always serve the latest version, the same files the Beebole AI page offers.
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Install and launch
Run the installer and open the app. Signing in from the app hands off to your browser — complete the sign-in there with any method, passkeys and SSO included, and you return to the app signed in. Use Open the desktop app on the Beebole AI page in your browser to bring the app up anytime.
Beebole is registering the app with Apple and Microsoft, so installing will soon be seamless. Until then the installers are unsigned and your system warns you: on macOS, after the first blocked launch, allow the app under System Settings → Privacy & Security; on Windows, choose More info → Run anyway.
The app never starts watching on its own. After your first hour with the app, a dialog titled Automatic timesheet suggestions opens when you view your timesheet. It explains what would be observed (which applications and windows you use), that only the resulting suggestions (project, task, and duration) are sent to your Beebole account, and where activity is classified: Classification runs on Beebole-operated servers and nothing about your activity is stored there.
Click Enable tracking to turn it on. Suggestions start appearing after a few hours of activity.
Click No thanks to keep tracking off — nothing is recorded, and Beebole never asks again.
Turn tracking on, pause it, or switch it back off anytime from the Beebole icon in the menu bar (macOS) or system tray (Windows/Linux). Inside the desktop app, the Beebole AI page also shows whether tracking is on or off and lets you switch it.
On macOS, Beebole asks for Screen Recording access so it can read window titles — it never records your screen or audio. If access was refused, suggestions are less precise; the Beebole AI page warns you and opens the right System Settings pane.
With tracking on, the app watches which applications and windows you actively use and how long. Beebole groups that activity into draft time entries and shows them in the Suggested entries pane beside your timesheet, badged Desktop.
Accept, Accept all, or Dismiss each suggestion — nothing is logged without your say-so.
Click Why? on a suggestion to see the activity behind it. The details live on the machine that captured them; on another device Beebole shows These details are only available in the desktop app, on the computer where the activity was tracked.
In the timesheet’s calendar view, suggestions appear as ghost entries you can drag into a time slot.
A Desktop suggestion with its Why? answer, seen from a device other than the one that tracked the activity
Nothing until you enable tracking. Once on, it reads only application names and window titles, never your screen or audio. The captured activity is kept in a local database on your computer and deleted after a week. Activity the app cannot match to a project or task on its own is sent to Beebole’s AI for classification, together with the names of the projects and tasks to match it to. Classification runs on Beebole-operated servers and nothing about your activity is stored there. The activity exists solely to draft time entry suggestions for you.
Can my manager see my desktop activity?
No. Your activity is kept only on your computer, Beebole’s servers store nothing of it after classifying it, and the suggestions built from it are private to you. Your manager only ever sees the time entries you explicitly accept onto your timesheet — the same as entries you type by hand.
Which platforms does the desktop app support?
macOS (.dmg), Windows (.exe), and Linux (both .AppImage and .deb packages). Download the installer from the Beebole AI page (click Assistant in the sidebar).
Why does my system warn me when installing the app?
The installers are not yet signed with Apple and Microsoft while Beebole completes their registration processes. On macOS, allow the app under System Settings → Privacy & Security after the first blocked launch; on Windows, choose More info → Run anyway.
Do I need the desktop app to use the browser extension?
No. The Beebole browser extension connects directly to your account with your API key and works on its own. Use the desktop app if you also want activity outside the browser turned into suggestions.
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