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Beebole lets you export report data so you can analyze it offline, share it with stakeholders who do not use Beebole, or integrate it into external tools. Exports capture the exact data shown in your report, including all applied filters and groupings.

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Export formats

Beebole exports report data in the following formats, all available from the report’s Export submenu: Table exports include the report’s columns and respect the filters applied to the report.

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Excel and PDF specifics

  • Excel (XLSX) files open with every column already sized to its contents. Beebole measures each cell of every row, not just the headers, so long project names, comments, and custom field values are readable straight away — with a cap so one very long value cannot push the rest of the sheet off screen.
  • PDF files carry their own embedded font, so accented Latin characters, Cyrillic and Greek alphabets, currency symbols, arrows, and mathematical signs all print correctly instead of coming out as empty boxes. A character outside that range prints as a question mark.
  • A report with more than six columns is laid out in landscape, and a table still too wide for one page continues on the following pages with the first column repeated — so every row stays identifiable across the split.
If an export cannot be produced, Beebole says so instead of downloading a broken file. A PDF that is too wide to lay out reports PDF export failed. Try fewer columns or another format.

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Exporting a report

1

Open Reports

Click Reports in the sidebar and open the folder that contains your report. You can export any report, including your saved custom reports.
2

Open the report's action menu

Hover over the report in the list and click the ⋯ action menu next to its name.
3

Choose Export and a format

Click Export, then pick a format from the submenu — for example Excel (XLSX) or CSV.
4

Download the file

Beebole runs the report if it is not already open, then your browser downloads the file. The filename includes the report name, plus its period when one is set.
The exported file contains exactly the data displayed in your report. If you need different data, adjust your filters or columns before exporting.

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What is included in exports

Exports contain:
  • All rows visible in the report, respecting applied filters
  • All selected columns, including financial data (billing, cost, profit) and custom field values
  • The period appears in the export filename
Exports respect user permissions. If a user cannot see certain projects or people in reports, that data is excluded from their export as well.

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Tips for working with exported data

When opening a CSV file in Excel, use the Import function rather than double-clicking the file. This ensures that special characters, dates, and number formats are handled correctly.
  • Filter before exporting — Apply all necessary filters in Beebole before exporting to reduce the amount of post-processing needed in your spreadsheet.
  • Use consistent naming — Save your reports with descriptive names so exported files are easy to identify later.
  • Include metadata columns — Add project codes, person emails, or custom field values to your report columns before exporting if you plan to merge the data with other systems.

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Alternatives for recurring exports

If you need to pull Beebole data into a spreadsheet regularly, consider using a direct connection instead of manual exports:
  • Excel add-in — Link Excel worksheets to your saved Beebole reports and refresh the data without manual downloads
  • Google Sheets add-on — Link Google Sheets to your saved Beebole reports and refresh the data from a sidebar
These tools let you save a report once in Beebole and refresh its data on demand, saving time on repetitive exports.

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GDPR and personal data

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Account deletion

If you need to delete the organization and all associated personal data — for example, to honor a right-to-erasure request — go to Settings > Delete Account.
Confirming the deletion schedules your account for deletion: all personal data, time records, projects, and configuration are permanently deleted after a 7-day grace period, and all admins are notified by email. Export any data you need to retain before proceeding.
During the grace period, Beebole displays a banner showing who scheduled the deletion and how long remains. An admin can click Cancel deletion — in the banner or on the Delete Account page — to stop the process and keep the account.
For individual data deletion requests (e.g., removing a specific person’s data), remove that person from your Beebole account and delete their time entries and profile. Contact support@beebole.com if you need assistance handling a specific GDPR request.

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Related content

Audit Trail

Review a complete log of changes before exporting for compliance.

Account Settings

Configure organization-wide settings, including deleting your organization.

Custom Reports

Build and save the exact report you need before exporting it.

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Frequently asked questions

Exports are based on the report you have configured. To export all time data, create a report with no filters and a date range covering your entire account history, then export it.
Beebole exports all matching data. For very large datasets, the download may take a moment. If performance is an issue, narrow your date range or apply additional filters.
Yes. Create a report, add an Expense column (such as Amount or Quantity), and export it. Expense data supports the same export formats as time data.
Beebole’s PDF exports embed a font covering the Latin, Greek, and Cyrillic alphabets, plus currency, arrow, and mathematical symbols. Anything outside that set — for example Chinese, Japanese, or Arabic text in a project name or comment — prints as a question mark. Export those reports as Excel (XLSX) or CSV instead, which carry any character.
Yes. Open the Budget Status report and use its Export button — budget progress data exports in the same formats as other reports.