> ## Documentation Index
> Fetch the complete documentation index at: https://beebole.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Subscription, plans, seats, and billing
> Manage your Beebole subscription: compare the Free, Essential, and Advanced plans, adjust seats, switch billing intervals, add add-ons, and manage payments.
Beebole's subscription page is where an administrator chooses a plan, sets the number of seats, and manages payment. Seats are billed per person, and payment runs through Stripe, so your card details are handled securely. Open it through **Settings** > **Subscription**.
Only administrators see and manage the subscription. Open it from **Settings** > **Subscription** — the **Settings** menu opens from the button with your initials at the bottom of the sidebar.
## Plans
Beebole has three plans. Each higher plan includes everything in the one below it.
| Plan | Who it's for | Highlights |
| ------------- | --------------------------------------------------- | -------------------------------------------------------------------------------------------------- |
| **Free** | Small teams getting organized (up to 5 seats) | Project time tracking, resource planning, time off tracking, custom reports |
| **Essential** | Teams ready to bill clients and formalize workflows | Adds billing rates, time-off allowances, multi-level approvals, integrations, multiple currencies |
| **Advanced** | Teams that need full financial control | Adds costs and profitability, expense tracking, project budgets, custom fields, configurable roles |
Prices are shown per seat per month, in your billing currency, on the subscription page. You can pay **Monthly** or **Yearly** — a yearly plan saves 10%.
The **Free** plan is limited to 5 seats. The paid plans bill for the number of seats you set.
## Adjust seats
Seats are not added or removed automatically when you add or archive people. You set the seat count yourself, and a paid change is confirmed before it takes effect.
Go to **Settings** > **Subscription**.
Under the seats section, use the stepper to change the number. You cannot set fewer seats than the number of active people in your account.
Beebole shows the prorated amount due for the rest of the current period. Click **Confirm** to authorize that amount and update your seats.
To reduce your seat count, archive people first so the active count drops — the subscription page links you to **People** to do this. The seat number cannot go below the number of active people.
## Change your plan
Click **Change plan** on the subscription page to move between **Free**, **Essential**, and **Advanced**. Moving to a higher plan shows the prorated difference to confirm. Moving to a lower paid plan or to the free plan is a downgrade — see [Downgrade to the free plan](#downgrade-to-the-free-plan).
## Billing interval
Switch between **Monthly** and **Yearly** billing from the **Billing interval** control on the subscription page. A yearly plan saves 10% over paying monthly.
## Add-ons
Add-ons extend a plan without moving to a higher tier. Available add-ons appear on the subscription page alongside your current plan:
| Add-on | What it adds |
| -------------------------------------------------------- | ------------------------------------------------------------------------------------------------ |
| **Costs, Expenses & Budgets** | Track employee costs, project margins, project expenses, and budgets |
| **Custom fields, custom roles & advanced configuration** | Add custom fields, define custom roles and permissions, and use advanced tag-based configuration |
Add-ons are offered on the **Essential** plan. On the **Advanced** plan, these capabilities are already included, so the add-ons are not shown.
## Manage payment and invoices
Beebole uses a Stripe-hosted portal for payment details, invoices, and cancellation. Open it with the **Manage** button.
Go to **Settings** > **Subscription**.
Click **Manage** to open the Stripe billing portal.
Update your credit card or billing information, download invoices, or cancel your subscription.
Prefer to pay by wire transfer? The subscription page includes a wire-transfer option for yearly plans — it drafts an email to the Beebole team with your plan, interval, and seat count so they can set the account up manually.
## Downgrade to the free plan
You can convert a paid subscription back to the **Free** plan (up to 5 seats) from the subscription page. Click **Convert**, then **Confirm**. You keep access to your core data, but the paid features your plan included are no longer available.
Converting to the **Free** plan ends your paid subscription immediately. No refund is issued for the remaining period, so it is usually best to convert near the end of a billing cycle.
## Related content
Manage your organization profile, feature settings, and SSO.
Set billing rates to track billable revenue on your projects.
## Frequently asked questions
Beebole bills per seat per month, in your billing currency. You set the seat count yourself on the subscription page — it is not adjusted automatically when you add or archive people — and you cannot set fewer seats than the number of active people in your account.
Beebole shows the prorated amount due for the rest of the current period before anything changes. The new seats take effect only after you click **Confirm** to authorize that charge.
Open **Settings** > **Subscription** and use the **Billing interval** control to switch between **Monthly** and **Yearly**. A yearly plan saves 10% over paying monthly.
On the subscription page, click **Manage** to open the Stripe portal. Download past invoices, update your card or billing details, or cancel from there.
Your paid subscription ends immediately and no refund is issued for the remaining period. You keep access to your core data on the **Free** plan (up to 5 seats), but the paid features your plan included are no longer available.