> ## Documentation Index
> Fetch the complete documentation index at: https://beebole.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Kanban board: moving tasks through statuses
> Move task cards between status columns on Beebole's Kanban board, set hard WIP limits per status, select multiple cards, and start time records from a card.
Beebole's Kanban board displays your [tasks](/help/documentation/planning) as cards in columns — one column per status of the planning. Drag a card to another column to change its status as work progresses, for example from **Backlog** to **In progress** to **Done**. The Kanban board is one of the three views of the **Planning** page, alongside the [Gantt chart](/help/documentation/gantt) and the [Staffing view](/help/documentation/staffing) — all show the same tasks, so a change in one view appears instantly in the others.
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## Opening a Kanban view
Click **Planning** in the sidebar. Pick the planning you want at the top of the page.
Click a Kanban view tab above the task list. To create another one, click **Add a view** and select **Kanban**.
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## Board layout
Each column is one status of the active planning, in the order defined in the **Task statuses** modal. A column header shows:
* A **+** button (**Add a task**) that opens the add form with this status preselected.
* The number of tasks in the column — displayed as `current/max` when the status has a **Max tasks** limit.
* The status name. Click it to open the **Task statuses** modal.
* A **⋯** menu with **Archive** (archive every task in the column), **Unarchive** (restore the column's archived tasks), **Move left** / **Move right** (reorder the column), and **Delete** (only available when the column holds no tasks — including archived ones — and isn't the planning's only status).
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## Setting up status columns
Statuses belong to the planning — not to a project — so every planning defines its own columns. Click any column's name (or the **Edit statuses** gear in a task's detail panel) to open the **Task statuses** modal, where you can add a status with the **Add new status** field, rename or recolor one, drag to reorder, set **Max tasks**, and delete empty statuses. The full options are described in [Task statuses](/help/documentation/planning#task-statuses).
Keep the workflow short. New Beebole accounts start with one planning, **Main planning**, and four statuses — **Backlog**, **Queue**, **In progress**, **Done** — which is enough for most teams.
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## Working with cards
* **Create a task** — Click the **+** button at the top of a column, or the **+ Add Task** button in the page header. See [creating a task](/help/documentation/planning#creating-a-task).
* **Open a task** — Click its card. The detail panel opens with the task's dates, status, owner, description, and custom fields.
* **Move a card** — Drag it to another column to change its status, or drop it at a different position in the same column to reorder.
* **Act on a card** — Hover over it and click the **⋯** menu for **Duplicate**, **Rename**, **Archive**, **Unarchive**, and **Delete**.
### Choosing what cards display
Open the **⋯** menu on the active view tab and hover over **Show** to toggle the card fields: **Parent**, **Owner**, **Assignee**, **Dates**, **Projects**, and **Tags**. Each Kanban view remembers its own selection.
### Selecting multiple cards
* **⌘+Click** (Ctrl+Click on Windows) a card to add it to or remove it from the selection.
* **Shift+Click** selects the whole range between two cards in a column.
* Drag any selected card to move all selected cards together to the target column.
* Press **Esc** to clear the selection.
For bulk archiving, use the column's **⋯** menu instead — **Archive** and **Unarchive** act on the entire column at once.
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## WIP limits are hard limits
Set **Max tasks** on a status in the **Task statuses** modal to cap how many tasks it can hold. On the board, the column header then shows `current/max`.
The limit is enforced, not just suggested:
* Dragging cards that would push the column over its limit is rejected — the column border turns red while you hover, and dropping shows the error *"\[Status] is at its task limit (N)"*.
* The same rule applies when changing the status from the task's detail panel, and Beebole's server enforces it too.
* You cannot set **Max tasks** below the number of tasks currently in the column.
To allow more work in the status, raise or clear its **Max tasks** value (0 means unlimited), or move tasks out first.
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## Task descriptions
Every task has a **Description** panel with a rich-text editor. The toolbar offers **Bold**, **Italic**, **Code**, **Link**, **Bulleted list**, **Numbered list**, text alignment (**Align left**, **Align center**, **Align right**), **Text color**, text size, **Mention** (type **@** to reference a teammate), **Undo**, **Print / Save as PDF**, and **Attach a file** — images, videos, and PDFs, which you can also paste or drop directly into the text.
Edits are saved automatically. The description is part of the task, so the same content appears whether you open the task from the Kanban board or the Gantt chart.
Use the description for stable task-level information — acceptance criteria, reference links, background. Custom fields are better for structured data you want to filter and report on; see [Custom fields](/help/documentation/custom-fields).
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## Tracking time from a card
Hover over a card and click the clock button (**Add time**) to log time on that task for today, without leaving the board. Once time has been logged, the card shows a pill with the logged total next to the planned time (for example `4h / 8h`) — click it to add more.
The button only appears on tasks whose planning is selected under **Record time on these plannings** in [Timesheet and Planning Settings](/help/documentation/timesheetSettings).
### Auto Timesheet: statuses that drive time records
With **Auto Timesheet from Planning**, the board itself can start and end time records. In the [Auto Timesheet from Planning tab](/help/documentation/timesheetSettings#auto-timesheet-from-planning) of **Timesheet and Planning Settings**, check **Enable Auto Timesheet from planning**, pick a planning, then choose the **Start** and **End** statuses — the statuses that trigger a time record to start and to end. Moving a card into those columns then drives the time record for the task: cards created directly in a start status begin tracking immediately, moving a card back before its start column stops its clock, and finishing several tasks the same day splits the day between them — manual entries always win. Cards show a gray pill with the suggested, not-yet-accepted time alongside logged time.
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## Related content
What tasks are in Beebole — creating, importing, assigning, and archiving them.
Schedule the same tasks on a timeline with dependencies and a workload heatmap.
Choose which plannings accept time entries and configure Auto Timesheet from Planning.
## Frequently asked questions
Yes. New Beebole accounts come with the default **Main planning** and the statuses **Backlog**, **Queue**, **In progress**, and **Done**, so the board works immediately. You can rename, recolor, reorder, add, or remove statuses later in the **Task statuses** modal.
Beebole blocks the move. The column border turns red while you drag over it, and dropping shows an error saying the status is at its task limit. Raise the status's **Max tasks** value, set it to 0 for unlimited, or move other tasks out first.
**⌘+Click** cards to build a selection (or **Shift+Click** for a range within a column), then drag any selected card — all selected cards move to the target column together, as long as the move stays within the column's WIP limit.
Yes. The Kanban board and the Gantt chart display the same tasks from the same planning. A status change, rename, or archive done on the board is immediately reflected in the Gantt view, and vice versa.
Open the column header's **⋯** menu and click **Archive**. The same menu offers **Unarchive** to restore the column's archived tasks — use **Show Archived** in the page header to see them.