> ## Documentation Index
> Fetch the complete documentation index at: https://beebole.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Audit trail: track every change in your account

> Beebole's audit trail records who changed what and when, surfaced in the Journal feed and as a Logs view on individual records.

Beebole's audit trail records every change made to your account's data — who made it and when. It gives administrators an accountable history of edits across people, projects, tasks, time, and configuration, so you can trace any modification back to a person and a moment in time.

<Info>
  The audit trail is part of higher-tier subscriptions and is not available on the entry-level plan. If you don't see it, check your [subscription](/help/documentation/subscription).
</Info>

## What the audit trail records

Each audit trail entry captures the operation that ran, who performed it, when it happened, and the values that were submitted with the change.

| Detail               | Description                                                        |
| -------------------- | ------------------------------------------------------------------ |
| **Operation**        | The action that ran, such as adding, editing, or removing a record |
| **Person**           | Who performed the action                                           |
| **Timestamp**        | When the action occurred                                           |
| **Submitted values** | The argument names and values passed with the operation            |

Beebole records the values submitted with a change — the new state, not a before-and-after comparison. So the audit trail tells you what was set and by whom, rather than displaying the prior value side by side.

## View audit activity in the Journal

The richest view of audit activity is the **Journal** feed. Audit messages appear there alongside other account activity, newest first.

<Steps>
  <Step title="Open the Journal">
    Click **Journal** in the sidebar.
  </Step>

  <Step title="Read the activity feed">
    Browse the messages in chronological order to see recent changes across the account.
  </Step>

  <Step title="Filter out noise">
    Use **Hide similar entries** to collapse repetitive audit messages of the same kind, so a bulk change doesn't flood the feed.
  </Step>
</Steps>

## See the change history on a record

Individual records carry their own change history. When you view a project, person, task, or other record, Beebole shows who last modified it next to a **Modified by** label.

Click the **Logs** link to expand the full history for that record. Each line lists an operation, who performed it, and how long ago — giving you a focused history without opening the whole Journal.

<Tip>
  Use the **Logs** view on a single record to confirm who made a specific edit, then switch to the **Journal** feed when you need the wider picture across the account.
</Tip>

## Related content

<CardGroup cols={2}>
  <Card title="Roles & permissions" icon="user-shield" href="/help/documentation/roles-authorisations">
    Control who has admin access to view audit activity.
  </Card>

  <Card title="Data Exports" icon="file-export" href="/help/documentation/data-exports">
    Export your organization's data for reporting and record-keeping.
  </Card>
</CardGroup>

## Frequently asked questions

<AccordionGroup>
  <Accordion title="Does Beebole's audit trail show the previous value of a field?">
    No. Beebole records the values submitted with each change — the new state — along with the operation, who ran it, and when. It does not display a before-and-after comparison of the field.
  </Accordion>

  <Accordion title="Where do I see audit activity in Beebole?">
    In two places. The **Journal** feed shows audit messages across the whole account, and the **Logs** view on an individual record shows that record's own change history.
  </Accordion>

  <Accordion title="Does the audit trail record who viewed data, or only changes?">
    Only changes. Beebole's audit trail records actions that modify data, such as adds, edits, and removals. It does not track who viewed or accessed a record.
  </Accordion>

  <Accordion title="Can I see changes made by archived people?">
    Yes. Changes a person made stay in the audit trail after that person is archived, and their name still appears next to their actions.
  </Accordion>

  <Accordion title="Is the audit trail available on every plan?">
    No. The audit trail is part of higher-tier Beebole subscriptions and is excluded from the entry-level plan. Review your [subscription](/help/documentation/subscription) if it isn't available.
  </Accordion>
</AccordionGroup>